Summary
This tutorial will guide you in creating rules in your Outlook inbox to filter emails to specific folders. This process helps categorize your emails (department, vender, person etc.) by choosing existing folders or creating entirely new ones for incoming emails to be filtered into.
Steps
1. Open the Outlook application.
2. Navigate to your Inbox.
3. Open an email you would like to create a rule for, then click Rules at the top of your screen. Here you can create a new rule or manage existing ones. We will be creating a new rule for this example.
4. A new window will appear. Check the options boxes to for the rule you wish to create. Below you will see Move the item to folder checked. Next click, Select Folder.
5. Click New to create a new folder.
6. Name the folder you want to create and select the location you want to place it. Below you will see Inbox selected for the location of this new folder. Then click OK.
7. Once you have created your folder, click OK
8. Ensure the Move the item to folder options is checked. Then click OK.
9. You have successfully created a new rule. Checking the box below will run the rule for already received emails. If it is left uncheck only the current email will be automatically filtered into your new folder as well future emails from this person.
NOTE: This process may take some time if you have included old emails.
10. You will see your new folder under the Inbox section in the left column of your Outlook application.