Summary

This tutorial will guide you through saving important emails as a PDF format. PDF files serve as a widely recognized and versatile format for creating, sharing, and exchanging information. Saving Outlook emails in this way will make it easier for employees to share and review information. 

NOTE: If you are using the web version of Outlook, please skip to Method 3.

 

Method 1

1. Within Outlook, navigate to an email you would like to save.

 

2. Right click the on the email from the left column, then select Convert to Adobe PDF near the bottom of the list of options.

 

 

 

3. Choose where to save the PDF of your email. You may choose to leave the subject line as the file name or change it to a new one. Once you are finished choosing the location and name, select save.

 


Method 2

1. Within Outlook, navigate to an email you would like to save. For this method, ensure you have selected and are viewing the email you wish to save.

 

2. Next, select File in the top right corner of your Outlook application.

 

3. Choose the option to Save as Adobe PDF.

   

 

4. Choose where to save the PDF of your email. You may choose to leave the subject line as the file name or change it to a new one. Once you are finished choosing the location and name, select save.

   


Method 3 (Outlook Web)

1. Within Outlook, navigate to an email you would like to save. For this method, ensure you have selected and are viewing the email you wish to save.


2. Navigate to the top right corner of the email you are viewing. Select More Actions, then select Print.


3. Select Print again.


4. Review your document in the print preview email. Select Save in the bottom left corner when you are finished.  Ensure Save as PDF is selected in the printer section dropdown menu. 


5. Choose where to save the PDF of your email. You may choose to leave the subject line as the file name or change it to a new one. Once you are finished choosing the location and name, select save.